Give cash. Track expenses. Know exactly where every rupee goes. CashPilot is petty cash management for businesses with one team or many, on the web and on Android and iPhone.
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Cash handed to staff is easy to lose track of. Slips go missing, balances are argued over and the month-end tally takes days. CashPilot replaces the notebook and the spreadsheet with one ledger everyone can see.
A cash-accountability ledger, not just an expense list: every movement of cash is recorded and can be traced.
Admins hand out cash advances to employees, as many times as needed. Each advance adds to the same running ledger.
Pick a head, enter the amount and date. Add a comment or a bill photo now, or attach the bill later.
An Admin can record an expense or a return for any team member. The entry shows who it was for and who entered it.
Full or partial cash returns, plus admin adjustments to match the system with the cash actually in hand.
See who is holding how much, who has settled, and who has overspent, per user, group and company.
Organise people into groups and decide which expense heads each group may use. Add your own heads too.
One mobile number, many companies. Be an Admin in one and a User in another, and switch in a tap. Each company has its own logo.
User, group, head, transaction, cash and ledger reports by financial year or any date range, in PDF, Excel and CSV.
The phone buzzes when cash is issued, an expense is recorded or an entry is changed, so nobody is surprised later.
Edits and deletions are time-limited, nothing is ever physically removed, and every change is logged with who and when.
Choose whether a balance may go negative and for how many days an entry may be edited or deleted.
Everyone signs in with their mobile number and a one-time code. Nothing to remember, nothing to share.
The CashPilot app for Android and iPhone does what the website does, for people who are out on site, on the road or at the counter.
Wherever money is handed over in the morning and has to be accounted for by evening.
Site supervisors get an advance for material, labour and transport. The office sees each spend as it happens.
Fuel, food and travel on the road, recorded from the phone with the bill photographed on the spot.
The day-to-day float for courier, tea, stationery and repairs, with a clean statement at month end.
Drivers and farm managers settle up in minutes: what was given, what was spent and what comes back.
Company → Groups → Users → Cash issued → Daily expenses → Returns and adjustments → Settlement.
No passwords. Enter your number, confirm the OTP, and create your company.
Add people by mobile number, put them in groups and choose their expense heads.
Record each advance. The employee sees their available cash straight away.
Expenses reduce the balance; returned cash settles it. Reports show the full picture.
One price for the whole company, not per person. Every new company gets all features free for 14 days. No card needed.
For a small team getting started
For a growing team
For a larger company
Prices are in Indian rupees. Your data is never deleted when a plan ends.
Short answers. If yours is not here, log in and try it.
No. An Admin can record expenses and returns on behalf of any team member, from the website or the app. People with a phone can enter their own.
With their mobile number and a one-time code sent to it. There are no passwords. To add someone, an Admin enters their mobile number; they are in the company the first time they log in.
Yes, within the number of days the company allows. After that an Admin records an adjustment instead. Deleted entries are kept, marked as deleted, and every change is in the activity log.
That is your choice. Each company decides whether a balance may go negative. If it may not, the entry is refused and the person is told how much cash they have.
Yes. One mobile number can be an Admin of one company and a User of another. Each company keeps its own people, heads, cash and reports.
Yes. Every report can be downloaded as PDF, Excel or CSV, for any date range or financial year.
Only members of a company can see its data, and Users see only their own cash. Bills and logos are never public links. See the privacy policy.
Set up your company in a couple of minutes.
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